When I Work Scheduler

Free for up to 75 employees

Includes all of these great features Question

  • Schedule Builder
  • Availability & Time Off Management
  • Shift Trading
  • Group Messaging & Chat
  • iPhone & Android Apps

Contact us if you have more than 75 employees.

Sign Up for Free


Schedule next week in minutes. It’s free. Forever.

Everything you need to spend 80% less time scheduling your employees. Up to 75 employees.

Need some extra power?

Contact us if you have more than 75 employees or to learn about our premium plans.

Get Started Today With Your 30 Day Free Trial!

After your trial ends, pick the plan that best suits your needs.

  • Employee Scheduling

    $1

    Per User / Mo. Billed Annually
    $1.20 Per User / Billed Monthly

    Up to 75 Employees

    Scheduling
    & Messaging

    A simple way to schedule and communicate with your team.

    Start Scheduling Start Scheduling
  • Scheduling Pro

    $150

    Per User / Mo. Billed Annually
    $1.80 Per User / Billed Monthly

    Up to 75 Employees

    Scheduling
    & Messaging

    A better way to schedule and coordinate teams across multiple locations or job sites.

    Start Scheduling Start Scheduling
  • Scheduling + Attendance

    $250

    Per User / Mo. Billed Annually
    $3.00 Per User / Billed Monthly

    Up to 75 Employees

    Scheduling, Attendance
    & Messaging

    A powerful way manage your team, schedule, track time and optimize operations for growth.

    Start Scheduling Start Scheduling
  • Enterprise

    Call

    More than 100 Employees

    Scheduling, Attendance
    & Messaging

    A fully integrate way to manage your workforce, coordinate teams, and improve efficiency

    Contact Us
  • Live Chat Support Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Position View Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Schedule Builder Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Schedule Templates Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Text Message Alerts Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Shift Trading / Dropping Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Team Messaging Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Enhanced Team Messaging Question

    • Included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Shift Acknowledgment Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Schedule Annotations Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Standard Integrations Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Multiple Locations Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • OpenShifts Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Job Sites Question

    • Not included in Employee Scheduling Plan
    • Included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Attendance Tracking Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Punch / Time Clock Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Advanced Integrations Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • International Text Alerts Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Export to Payroll Provider Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Account Management Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Not included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • API Access & Usage Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Not included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Global Privacy Settings Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Not included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
  • Parent & Child Accounts Question

    • Not included in Employee Scheduling Plan
    • Not included in Scheduling Pro Plan
    • Not included in Scheduling + Attendance Plan
    • Included in Enterprise Plan
stdClass Object ( [locations] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Multiple Locations [description] => Share and group employees between different schedules. [link] => https://help.wheniwork.com/hc/en-us/articles/201808737-Creating-Multiple-Locations-Schedules ) [sites] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Job Sites [description] => Schedule and assign your employees off-site like a client's office or venue. [link] => https://help.wheniwork.com/hc/en-us/articles/201578913-Scheduling-Shifts-at-Job-Sites ) [int-basic] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Standard Integrations [description] => Connect your When I Work account with ADP, ADP Workforce Now, Gusto, QuickBooks Online, and Square. [link] => ) [int-advanced] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Advanced Integrations [description] => Connect your When I Work account with even more services such as QuickBooks Desktop. [link] => ) [acknowledgement] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Shift Acknowledgment [description] => Know when your employees have seen their scheduled shifts. [link] => https://help.wheniwork.com/hc/en-us/articles/201747129-Shift-Acknowledgment ) [annotations] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Schedule Annotations [description] => Easily specify days your business is closed, restrict certain days from being requested off, and add announcements right in your schedule. [link] => https://help.wheniwork.com/hc/en-us/articles/204348065-What-Are-Annotations- ) [month-view] => stdClass Object ( [marketing] => 1 [enterprise] => [name] => Month View [description] => Month View makes it easy to view your schedule for a month at time. [link] => https://help.wheniwork.com/hc/en-us/articles/204374729-Month-View-IT-S-HERE- ) [account-rep] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Account Management [description] => Work closely with one of our designated Scheduling Coaches to get the most out of your account. [link] => ) [workchat] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Team Messaging [description] => Start group discussions, send announcements, and share information with everyone at your workplace. [link] => https://help.wheniwork.com/articles/using-workchat-computer/ ) [workchat-channels] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Enhanced Team Messaging [description] => Take team communication to the next level with 1:1 team messaging. [link] => https://help.wheniwork.com/articles/using-workchat-computer/ ) [open-shifts] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => OpenShifts [description] => Empower your employees by letting them self-schedule by creating open shifts. [link] => ) [international-sms] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => International Text Alerts [description] => Enable text messaging in countries outside of the United States where our carriers support it. [link] => ) [position-view] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Position View [description] => Position View enables you to see shifts scheduled by Position. [link] => https://help.wheniwork.com/articles/schedule-views-computer/#positions-view ) [sms-alerts] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Text Message Alerts [description] => Send text message alerts to your team about upcoming shifts and schedule changes. [link] => ) [swaps-drops] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Shift Trading / Dropping [description] => Give your employees the ability to drop or trade shifts so that shifts will never be left unfilled. [link] => ) [long-term-scheduling] => stdClass Object ( [marketing] => 1 [enterprise] => [name] => Long Term Scheduling [description] => Schedule as far in advance as you'd like without restrictions. ) [schedule-builder] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Schedule Builder [description] => Easily create, manage, and share the work schedule with everyone in your workplace. Put the schedule in everyone's pocket with our iOS and Android apps. [link] => ) [schedule-templates] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Schedule Templates [description] => Create and save schedules that you can reuse over and over again. [link] => ) [payroll-export] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Export to Payroll Provider [description] => Export your timesheets for payroll with the click of a button. [link] => ) [master-child-account] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Parent & Child Accounts [description] => Create and manage sub accounts for your business. Great for franchised businesses! [link] => ) [live-chat] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Live Chat Support [description] => Get the help you need whenever you need it from our team of scheduling experts. [link] => ) [api] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => API Access & Usage [description] => Expand your When I Work account by using our thorough, flexible, and restful API. [link] => ) [global-privacy] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Global Privacy Settings [description] => Prevent your employees from seeing other employees' names and contact information. [link] => ) [clockin] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Punch / Time Clock [description] => Use a desktop, laptop or tablet as your fixed clock in terminal — or give your employees the option to clock in from their iPhone or Android. [link] => ) [attendance-tracking] => stdClass Object ( [marketing] => 1 [enterprise] => 1 [name] => Attendance Tracking [description] => Attendance alerts remind you and your employees when they forget to clock in or out so your whole team is on the same page. [link] => ) )

Over 20,000 Happy Customers Worldwide

You're in good company! Over half a million people in over 50 countries rely on
When I Work for employee scheduling, time clock and communication.

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Donna Rea

Caring Transitions

“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

Have questions?
We’ve got answers.

Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you'll be billed for the current month, but you won't be billed again. Change your plan anytime.

Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on your profile picture, choose "Account & Billing" and you'll see your options.

What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

What web browsers work best?

Chrome, Firefox, Safari, and Internet Explorer 9+.

Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

Start Scheduling Free

No credit card required.

Start Scheduling Free Start Scheduling Free
Setting up work schedule... Setting up employees & positions... Reducing headaches... Saving time and money... Retrieving schedule...

What Industry Best
Describes Your Business?

Restaurants / Hospitality

Retail

Healthcare

Professional Services

Seasonal / Entertainment

Other

Let’s get the schedule
set up for your workplace.